Policies

Resident Card

Adult residents or property owners in the City of Brentwood may obtain a free library card. Applicants must supply proof of residency and/or ownership of property. Acceptable proof must indicate the applicant’s current address, such as a driver’s license, lease, current utility bill or mail received within the past thirty days. The application for the card will be kept at the library. All items checked out on the card will be the responsibility of the card holder. On initial check-out, only 3 items will be allowed for first time card holders.

Resident Minor Card

The parent or legal guardian for minors (under the age of 16) must apply in person for a library card for the minor. The parent or legal guardian must provide the same proof of residency and/or property ownership as required for an adult card. The adult completing the library card application will assume ultimate responsibility for items checked out on the minor’s library card.

Non-resident Card

Non-residents of the city of Brentwood may apply for a library card. The same rules of proof of residency apply. If the person resides in the library districts of St. Louis County, St. Louis City or St. Charles County, there is no additional fee. If the person resides in an area outside of these library districts, an annual fee of $30 will be charged.

Reciprocal Card Agreements

The Brentwood Public Library is a member of the Municipal Library Consortium of St. Louis County. Library cards from other members of this consortium will be honored at the library. However, patrons will only be allowed to receive library cards from their respective municipal library.

Brentwood Library retains the right to deny or limit services to individuals or groups who make excessive demands on staff time. The Library reserves the right to limit the number of items borrowed by a patron, particularly if said item(s) are in high demand.

Confidentiality of Library Patron Records

The Brentwood Public Library honors every patron’s right to have his or her library records remain confidential. Library records include patron registration data, circulation records, overdue and reserve records, participation in library sponsored programs, record of library visits, and/or any data which may contain information linking a specific patron to specific materials or services used. Each patron has individual control over his or her borrower’s card and, presentation of the card permits access to information about the borrower’s current circulation record. Except during the actual period of transaction (circulation, maintenance of record on unpaid fines, reservation of materials), the library will not maintain a record of transactions. When no longer needed for library administration purposes, records will be expunged.

No information will be released to any person, agency, or organization, except in response to a valid court order or subpoena, properly presented to the library administrator or library Board of Trustees.

Nothing in this policy shall prevent authorized library personnel from using library records in the administration of their regular duties.

Confidentiality of Materials on Reserve

When contacting patrons regarding items on reserve at the library, the title of said material(s) will only be released to the library card holder. The library respects the privacy and confidentiality of all its patrons, including minors. Items may be retrieved by authorized individuals indicated on the borrower’s card application.

Loan Periods and Renewals

Material TypeLoan PeriodRenewalItem Limits
Books3 weeks3 renewalsNo limit
Magazines3 weeks3 renewalsNo limit
Audiobooks3 weeks3 renewalsNo limit
CDs3 weeks3 renewalsNo limit
DVDs3 weeks3 renewalsLimit of 10
Hot DVDs1 weekNo renewalsLimit of 2
eMedia3 weeksNo limitLimit of 10
Juvenile Nonfiction3 weeks3 renewalsNo limit*

*Due to the limited items available in some juvenile subject areas, patrons may be asked to check out only 3 items within a certain subject area at certain times. Applicable subject areas would be for science fair materials and assignments from local teachers.

Reference items and new magazines do not circulate.

Items on reserve for other patrons do not renew.

Fines and Late Fees

Late Fees
Late fees are 10 cents per day for all items except for fine free Fridays. Return your items on Friday to have late fees forgiven.

Accumulated Fines
In order to share library materials as widely as possible, patrons are fined for library materials held longer than the prescribed loan period. The borrowing privileges of patrons are blocked when their accumulated fines and fees total $5.00 or more.

Maximum Fines
Fines for overdue materials do not accrue forever. A schedule for maximum fines is applied to materials to encourage the ultimate return of items to the collection. Maximum fines are $5 per item.

Overdue Notices
Overdue notices are sent either by e-mail or via US Postal Service according to this schedule;

  • 1st notice is sent 14 days after the original due date
  • 2nd and final notice is sent after 28 days after the original due date
  • Item is marked lost in the library’s database after 42 days. The patron will be charged the replacement cost of the item and notified of this transaction

Collection Agency
After the third notification of overdue or lost materials, the patron’s fine information will be passed to a third party collection agency. At this time, an automatic fee of $10.00 will be added to the patrons’ fees, which is our cost for the agency to collect the item(s). The collection agency will contact the patron regarding the late fees. If the item(s) are not returned, the patrons’ record of late fees and fines will be sent to a credit reporting agency.

Claimed Materials
The library allows patrons to have a total of three claimed returned items on their library record. A claim return occurs when a patron is confident they returned the item to the library but it has not been found. A claim return will be granted after 3 months of searching for the lost item(s) with no results. A “claimed return” block will remain on the patron’s card indefinitely.

Lost or Damaged Materials
Library patrons are expected to return library materials in the same condition as when borrowed. Patrons will be charged the cost of the item (listed on the item’s bibliographic record) if the item is damaged beyond normal wear and tear. For specifics please see the Lost Book Policy section.

Lost Library Card
The first library card a patron is issued is free. A replacement fee of $1.00 will be charged if the library card has been lost.

Lost Book Policy
The library will make at least three attempts to notify a patron regarding a lost item(s), after which a collection agency will resume this responsibility.  If a patron has lost an item checked out on their (or a minor’s) library card, the item will remain listed on their record until it is returned or paid for. If the item is owned by another MLC library, the owning library will determine the fine amount. Often the patron will be charged the price of the item that is listed in the database. The patron may replace the item (with another in at least “good” condition), however, unless the replacement has the exact ISBN number as the lost item, a new catalogue recorded will be required and a processing fee of $10 per item will be charged. A copy of the Patron Payment (receipt) for the lost item will be given to the patron upon payment.

When Lost Items are found
If a patron finds a previously lost and paid for item within 90 days they may either keep the item or return it to the library for full reimbursement, provided the item is in standard condition and the patron has the receipt issued by the library. After 90 days no reimbursements will be granted.

Meeting Room Usage Fee
The meeting room of the Brentwood Public Library is available for use by the St. Louis community. Groups from the city of Brentwood and or sponsored by the Library will be given priority for meeting room use. Only non profit groups may use the library. Please see the Meeting Room Policy for specifics on using and renting the room. A $10.00 fee is required at time of room usage for all groups outside the Brentwood tax district.

Services
Photocopies and black and white printing are .15 per page.  Color printing is $1.00 per pageYou can fax for $1 a page to either send or receive. We have generic cover sheets for you to use (at no charge) and we will provide you with a transmission receipt.

Selection of Library Materials

The Brentwood Public Library provides materials and services to support the mission of the library. The purpose of the selection policy of the library is to guide the development of the collection to meet the goals of this mission.

The responsibility of the section and purchase of library material rests with the library director who may delegate responsibilities to other staff members, particularly to the children’s librarian and the adult reference librarian. Staff will adhere to accepted professional practices when making selection decisions.

Materials will be selected based on positive reviews in professional journals, list of award winning titles and or actual examination of materials. Some of the journals used for selection, but not limited to are: Library Journal, American Libraries, Publisher’s Weekly, Booklist, New York Times Book Review and the St. Louis Post Dispatch. Popular demand (bestsellers, school bibliographies, local interests) may be used as a criterion for selection of materials as well. Suggestions from the community for items to be considered for purchase are strongly recommended, but must also meet selection criteria.

The library does not attempt to acquire textbooks that support local curricula but may acquire textbooks for general use by the public. The library will attempt to have popularitems available in a variety of formats including print, audio, electronic, large print, etc.). Generally only one copy of the item will be purchased (regardless of format)except when demand warrants another copy.

DVD and audio recordings will meet the same general selection criteria as books.

The library has established a Request for Reconsideration of Library Materials form for objections to items in the collection and it may be found within this policy manual.

De-selection of Materials

Materials that no longer fit within the stated mission of the library will be withdrawn from the collection. This may include materials that are damaged, include obsolete information, or are no longer used. Decisions will be based on accepted professional practices and the professional judgment of the library director, children’s librarian or designated staff.

Items withdrawn from the collection will be disposed of in a number of ways. The preferred method will be to sell the items with the profit from the sale going to the library. Items might also be given to local community groups or charities. As a last resort the item will be recycled.

Approved by Board of Trustees, April 2012

Donations and Gifts

The Brentwood Public Library welcomes gifts of new and slightly used books, audio recordings, DVDs and similar materials the library collects in accordance with its selection policy. Once donated the items become the property of the library and, if not added to the collection, may be given to other libraries and non-profit agencies, sold or discarded. Donated items will not be returned to the donor, nor will the library accept any item that is not a gift (no lending). If the item is donated to obtain a tax benefit, it is the donor’s responsibility to establish fair market value. The library also reserves the right to determine when a donated item is withdrawn from the collection.

Monetary gifts, bequests and memorial or honorary contributions are also welcome. Funds donated will be used to promote the mission and or operation of the library.

Meeting Room

Approved by Board of Trustees, 2012

The meeting room of the Brentwood Public Library is available for use by the St. Louis community.  Groups from the city of Brentwood and or sponsored by the Library will be given priority for meeting room use.  Only nonprofit groups may use the library. A $10.00 fee is required at time of room usage for all groups outside the Brentwood tax district.

The Library Board of the Brentwood Public Library shall be the final authority in granting or refusing permission for the use of the meeting rooms.

Purposes, objectives, or views of groups or organizations using library meeting rooms shall in no way be announced, advertised, or displayed so as to suggest that they are endorsed by the library.

There shall be no fees or collections by the group using the library meeting room.

  • Meetings may be held during regular library hours only.
  • No alcoholic beverages may be served on library premises.
  • No cooking of food will be allowed.
  • Renters shall place trash in containers provided by the library. However, the library shall not furnish any equipment for serving food or drink.
  • Organizations using library owned equipment and property (e.g., chairs, tables, and screens) should assume full responsibility for loss or damage.
  • No materials, equipment or furniture belonging to the group or organization shall be stored on library premises and the library will not assume responsibility for materials, etc. left on premises.
  • In order to provide equal opportunity for groups and the library to use the room, the following guidelines shall be followed:
    • One day/night a week shall be reserved for library programs only.
    • Groups may not excessively book the meeting room.
    • The library shall determine what is excessive based on time and day requested, and intervals between meetings.

Internet and Public Computer Access

Approved by Board of Trustees, April 4, 2013

Use of the Internet and public computer(s) shall be limited to 120 minutes per person, per day. Patrons privileges will be revoked if they violate the Library’s Internet & Public Computer Access Policy, misuse the computers, and/or any other Library owned electronic device, or violate Library policies.

The Brentwood Public Library does not monitor and has no control over the information accessed through the Internet. The Library expressly disclaims any liability or responsibility arising from access to use of information obtained through the electronic information system. Children under 18 years of age must have a signed parental consent form on file at the Library to access the Internet.

It is the policy of the Brentwood Public Library to restrict minors from gaining computer access to material that is pornographic in accordance with Sections 182.825 & 182.827 RsMO. All public access computers shall be equipped with software which limits minor’s ability to gain access to material that is pornographic.

Deliberate sending, receiving or displaying text, images or graphics in public which may be construed as obscene is in violation of current Missouri law (Missouri Revised Statutes 573.010, Section 573.060) and Brentwood City Code (Article VI Sec. 13-131 through 13-135) and may result in suspension of Internet privileges. Repeated violations, may result in expulsion from the library for up to one year.

When available the library staff will assist patrons in locating information on the Internet and other available computer software, however, staff cannot be responsible for training patrons on the many uses of the Internet or other available software. Internet/computer trained staff may not always be available.

Users agree to Indemnify and Hold Harmless the Library, its employees, and agents from any claim, demand, liability, cause of action, suit, judgment, or expense (including attorney’s fees), arising out of any breach of this policy statement.

Wireless Internet Access

Access

The Brentwood Public Library is pleased to offer free wireless access to our patrons with WI-FI laptops. Patrons can access the Internet anywhere in the library with their laptops equipped with a wireless connection. In accordance with State guidelines, wireless access to the Brentwood Library network is available during normal business hours of the library. The wireless network shuts down 15 minutes before closing time of the library.

Charging

There are two carrels available in the library that offer electricity to run your laptop. We suggest that you charge your laptop before coming to the library, as these are our only dedicated electricity outlets.

Set Up

There are no staff available to assist you with setting up wireless Internet on your computer; you are responsible for setting up your own equipment.

Printing

Printers are not available via the wireless connection. If you need to print, save to a flash drive and ask one of the staff members to use a public work station.

Public Participation in Library Decision Making

Citizens are welcome at any open meeting of the Library Board either as observers or to present information and concerns to the Board.  Library Board meetings will be held in compliance with state laws governing meetings of regulatory groups, Missouri Revised Statutes, Chapter 610.  Any member of the public who wishes to speak to the Board is asked to register upon arrival, indicate group affiliation (if speaking on behalf of anyone other than self), and to limit comments and general information to five minutes.  Library administration and the Board welcome written documentation to support or restate information and concerns, but written documents are not required.  Any group or individual wishing to place a library-related item on the official agenda for action should contact the Library Director one week in advance.

When public information-gathering forums are planned, care will be taken to schedule forums at times that are convenient to potential participants.  If necessary, several forums may be scheduled to allow maximum input into Library service decisions.

Telephone calls, letters, and visits to the Library Director are encouraged and the Director maintains an open door policy.  Appointments to meet with the Director are encouraged, but not required.  The Library Director or appropriate staff will respond to letters and telephone calls within five workdays.  Comments placed in the Library’s suggestion box will receive a personal response, if desired.

Adopted by the Brentwood Public Library
Board of Trustees
September 17, 2012

Reprinted with permission from the Richmond Heights Memorial Library